Hello, Galaxy Digital clients! We have received a handful of requests over the years to change the timing for certain notifications, specifically the reminders and the thank-you messages following a date-specific need or an event. Here's our current schedule:
We've received a variety of different requests (such as have the "thank you" message go out 24 hours after the event/need occurs, or having the reminder go out three days rather than seven days before), but I'd like to gather more data here.
Please comment to let us know what would be the ideal ranges for both types of messages for you. I can't promise that we can make the change(s) each person requests, but more customer feedback will definitely help us determine how to approach improvements to the timing of these notifications.
Nina Rogers, Lead Technical Writer
Galaxy Digital Customer Care
I agree that a week for thank you's is much too long. I would say 24 hours would be best. I am more open about the reminder but I think 3-5 days would be better. Thanks for asking!
thanks for asking!
1. Reminders = 1 week and one day is good
2. Thank you message - 24 hours/next day after the need or event occurs
One week ahead is a very bad time period to use, in the case of ongoing needs that happen at the same time every week.
The primary problem is that a volunteer attending the same shift every week will receive an email reminder on a day when they expect to volunteer, but that email is not to remind them of their shift that day - it is to remind them of an identical shift occurring a week later. This gives volunteers a sense that they are simply receiving too many notifications.
One to three days ahead of a volunteer need is best.
My volunteers complain about getting too many emails and it makes regular communication difficult.
I would say a reminder 1 day before a need happens is fine and event reminder 1 week before. Just my opinion!
Based on the original round of feedback we got, we changed the Thank You Message timing now goes out 24 hours after the opportunity has occurred instead of 7 days.
I'll create a new request with your timing thoughts to start the process over again.
Happy Valentine's Day!
1) It would be ideal if we could custom set the reminder emails to go out 2 days before the opportunity/need.
2) I wish that the emails went out around 9am CST, rather than 3am CST.
I also would want to custom set when reminder emails go out-- our community is used to around 48 hours for their reminders. We have volunteers coming regularly on a weekly basis, and I wonder if getting two emails each week (one reminding them about next week's commitment, and another about this week's) will become cumbersome over time, or even possibly confusing.
24 hours for the thank you seems reasonable, though again with the frequency with which some folks share their time, we may not choose to activate these auto-thanks, and instead send more pointed and catered thank you messages per event or need.
Hi JP and Jaclyn,
Thank you both for sharing your feedback on custom times for automated reminders. I will add your voice to the current enhancement request. The detail you provided will give our development team some great insight on use case. Have a Happy Monday!
Frankly, I think that, in order for the system to be usable, we need to control when those notifications go out. One week and one day ahead is fine for some events, and a disaster for others. Thank yous need to be sent far sooner than a week, but I need to be able to control that.
I get a lot of complaints that people are getting too many e-mails from the system that are utterly meaningless to them. Frankly, I am, too.
Thank you for sharing your thoughts on timing of automated notifications. I will add your voice to this request!
I did just want to provide you with some updated information. The "Thank You" notification now goes out 24 hours after an event has occurred, so although the internal description does still say 7 days this is no longer the case, and the notification will send 24 hours after the event. I hope that helps!
If you would like to send personalized emails in a time that works for you, then you can use our awesome Email Blast feature. Check out this article from our help center that gives you more information on using Email Blast to speak to your volunteers!
Have a wonderful Friday!