As site managers we would like to be able to add volunteer responses to a need without the volunteer having to be registered in the system first. Currently they have to create a profile first before you can add their response on the backend. I would like to just be able to type in their name and email and if they have an account then that populates and if they don't have an account then this starts the process for creating their account and sends them an email letting them know their profile has been started and they were added to a need. This is already something that we can do for group members so I am wondering if it can be done for individual responses.
We would also like there to be an ability for agency managers to do the same thing and add responses to their needs without the volunteers needing to create a profile first. Currently, agency managers can't add volunteers to their needs unless they have a profile. Many agencies have expressed interest in wanting the ability to just add a name and email and if they're not in the system that volunteer will be notified to finish their profile.
Ditto to everything Rachel suggested!!
Hi Katie, thanks for voicing your support for this idea. I will add you to the list of people who want to see this implemented and be sure to bring this up in our next enhancements meeting!
Hey Rachael and Katie,
Good news, since this initial post we have implemented a quicker way you can add responses to a need on a volunteer’s behalf.
If the volunteer has a profile or a site manager would like to input their hours while creating one for them, I recommend using our Quick Add Users and Hours feature. While creating a new profile, we’ve added an “Invitation to Complete Your Profile” email notification checkbox to the workflow. Keep in mind that only site managers can quick add users. Agency managers are unable to create user accounts in order to prevent duplicates and protect reporting data.
Thank you for all your input here, we hope these changes improve your overall workflow!