Individual Hours: Seeking Your Feedback

Over the past years, we've received a number of requests regarding Individual Hours. While this feature was originally developed to allow volunteers to log personal hours not associated with need responses on a Connect platform, we realize that different clients wish to use individual hours in more structured and systematic ways. Below are a few suggestions we've gotten in the forums:




  • Ability to associate individual hours with an agency that is registered on the Connect site. This might happen if someone volunteers with a Connect site agency but the volunteer work isn't associated with a need that has been posted on the site.


  • A way for the designated contact person to approve individual hours. At this time, it is up to the site manager to reach out to the contact person (specified by the volunteer) to see if hours can be approved, and then to approve them from the site manager panel.


  • An automated notification for the the contact person, letting them know that individual hours have been submitted. This could be for informational purposes only, or it could be a kind of reminder to the contact person to approve the hours (or to reach out to the site manager so that the site manager can mark them as approved).


The purpose of this thread is to ask you--our clients--how you are using individual hours on your site, and what additional features or capabilities you'd like to have with individual hours. Please be specific; when we discuss enhancement requests, it's important that we can point to concrete examples, or use cases, showing how the added or revised feature would be helpful for clients. In addition, if you would like to chime in and expand on the items above, we encourage you to do that as well. Thanks!


1 person likes this idea

We have started using individual hours along with user groups. For instance, we have a user group for our Youth Volunteer Council and have charged them with tracking their hours and engagement on our website. Sometimes that engagement is through needs and agencies listed, but sometimes it is not and we would like to be able to attached those hours to their user group affiliation. At this time, they are not able to do that when entering individual hours.


I would also think it would be helpful, if an individual enters hours for a need that is affiliated with an agency, but that need is not posted as a recruitment listing, for the individual to be able to associate it with the agency and the agency manager to receive notification of that entry.


Our agencies do not necessarily post all of their needs on the site, just the ones that they are currently recruiting for. But individuals are using the site for all of their activity tracking - not just new opportunities or events that they have responded to.


Giving individuals and agencies a way to interact through these individual hours tracking fields would be helpful.

Hi Lucy -


Thank you for your suggestions! These are documented from your original post in June.  So far, you are the only person we have documented as requesting these features.  If we get more interest we will revisit to possibly move forward. So far, these have not made the priority list to enhancements due to the scope of changes to the architecture and time required for these changes. 


Kelly

We like the idea of volunteers being able to add individual hours and attach them to an agency when there is not a direct need advertised.  The ideal would be for the agency to receive notice for approval and be able to approve them.


It would also be helpful for the site manager to receive an email when individual hours are added but not for a registered agency.

Hi Ruth -


Thank you for your feedback! We will add your name to our list of people who are interested in this as an enhancement. 


Kelly

I like this idea as well.  Having contacts noted in an individual hour entry be notified is also a great way for local agencies that are not on the platform to be invited to register.  Good idea!  I'm behind that one too!  

Hi Lynn - 


Thanks for your comment! I will note your interest in this feature!


Best, 
Kelly

I agree that the system should allow users to add time spent volunteering with agencies not yet in the system.  Great incentive to get more agencies involved.  We have attempted working with student groups who want to keep track of service, but couldn't because this option is not currently available.  

Thanks for your comment Lynda Brown! I will add your name to the list of people interested in this enhancement.

We have allowed volunteers to add their individual hours to their dashboard. We think it is a great feature, however there are some modifications that would greatly benefit our organization for reporting purposes.


1. if there was a way for the volunteer (user) to self select which Agency they are submitting hours for


2. the ability for an agency manager to select which of our agencies those hours are for.


Currently the individual hours just collect in a "blank" field and can't be assigned to one of our agencies.We lose data for our agencies not being able to select which of our agencies the hours should be assigned.

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