Add Registration Closed Date to Ongoing, Custom & Recurring Shifts

There is no Registration Closed Date option for ongoing, custom or recurring shifts. My agency has a recurring shift, but I need to know at least a week in advance if someone has signed up so that I can find another volunteer if the need is unfilled. I cannot effectively communicate with new volunteers if they sign up on the day of a shift. Communicating with volunteers prior to when they are supposed to volunteer is essential in managing volunteers effectively and ensuring they have the best volunteer experience possible, while also making the best use of my time and my organization's resources.


As it is now, in order to create a need with a Registration Closed Date I will have to create multiple Happens On Needs for the same task that happens at the same time on the same day each week. 


If you think this feature would be helpful for your agency, please 'like' this post so that it gets upvoted for the development team to actually consider.


Thank you.


20 people like this idea

Thank you!

Hello,


I am experiencing the same issue. It is not efficient not to be able to effectively communicate with a volunteer that registers the night before the event and can create logistical chaos the day of, no one has time to give them duty details and orientation during the event. The option to establish a cut-off date for recurring shifts would solve this issue.


Thanks for listening:)


2 people like this

Hi Adrienne! 


I have added your support for this product suggestion to the list, and will make sure to bring it to the team next time we discuss enhancements! 


In the meantime, I have been doing some thinking on this, and have a workaround that might be helpful in preventing this situation. 


If you want to close registration for a specific shift the day before it is set to happen, one thing I would look into is going into the need, and editing the shift capacity so that there are no open slots left. This will block new volunteers from responding to the need, so you can maintain an accurate headcount from the day before the shift up until it actually happens. 


I hope that helps, and thanks as always for writing in!



1 person likes this

Hi Eli!


This is a helpful tip - I'd like to add a product suggestion to make this task easier/more streamlined.  We have some initiatives with 30-50 opportunities attached.  It's currently very time consuming to manually change the capacity for each opportunity.  My suggestion is that there would be a way to change the capacity in a bulk action - preferably at both the Agency/Program Manager level and Site Manager. Something like "Mark As Full." And of course an action to undo it when a mistake is made. :)


Thank you!

Cristy - National MS Society

Hi, Cristy,

Thanks so much for adding this here. Just to make sure I'm clarifying what I pass over to our enhancements team -- for each shift: "the ability to use a checkbox selection to "Mark As Full" and not allow any volunteer to respond." Does that sound correct?

I appreciate your insight here.

Best,

Maia Price
Galaxy Digital CX

Hi Maia!


I was thinking more at the opportunity level - something similar to how site managers and program managers can mark multiple opportunities public/private or active/inactive.


Our current workaround is to shift all opportunities from public to private so the "closed" opportunities are no longer visible to volunteers.

I want to echo my support for having a registration close option for shift-based needs!

An option to set a specific number of hours before each shift begins would be great.

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