This article is for all Connect site administrators who are using the Advanced Events Module (AEM).

Agency Managers who are participating in an advanced event will receive up to six different types of automated notifications related to the event:

Note: For information on automated notifications, see Automated Notification Messages. For an index of all notification messages, see the Index of Automated Notification Templates.

AEM: Company Response Individual

The "Company Response Individual" message goes to individuals who respond to a need accessed via a private company link (the "Employee Access Link"). It provides details on both the advanced event and the need they've responded to.

By default, this template includes the following tags, or template keys:

Template KeyDescription (Text that replaces the key in the message)
to_firstnameRecipient's first name
to_lastnameRecipient's last name
to_emailRecipient's email address
need_titleTitle of the need
need_descriptionThe description of the need, as entered by the agency manager
need_dateThe date and time of the need
linkLink to the company's advanced-event signup page
volunteerSupervisorName of the contact person listed on the advanced-event need
contactEmail, contact Phone, contactFaxContact person's email address, phone, and fax number, respectively
projectAddress, projectAddress2, projectCity, projectStateLocation of the need the individual has responded to
agency_nameName of the agency that posted the need
event_titleTitle of the advanced event

AEM: General Response Individual

The "General Response Individual" message goes to volunteers who respond individually to a need (not as part of a company). It provides details on both the advanced event and the need they've responded to.

By default, this template includes the same tags, or template keys:

Template KeyDescription (Text that replaces the key in the message)
to_firstnameRecipient's first name
to_lastnameRecipient's last name
to_emailRecipient's email address
need_titleTitle of the need
need_descriptionThe description of the need, as entered by the agency manager
need_dateThe date and time of the need
linkLink to the company's advanced-event signup page
volunteerSupervisorName of the contact person listed on the advanced-event need
contactEmail, contact Phone, contactFaxContact person's email address, phone, and fax number, respectively
projectAddress, projectAddress2, projectCity, projectStateLocation of the need the individual has responded to
agency_nameName of the agency that posted the need
event_titleTitle of the advanced event

Note: No notification is sent to an individual who is registered by a Company Manager, Agency Manager, or Site Manager.

AEM: Event Reminder

The "Event Reminder" notification (previously titled "AEM Reminder") is sent one week before an advanced-event need takes places. Its recipients are those volunteers who have signed up for the event. 

Note: Volunteers who sign up less than a week prior to the event will not receive this notification. You can, however, trigger this notification for team leaders by going to the Teams area of an advanced event and clicking Notify Team Leaders.

By default, this template includes the same tags, or template keys:

Template KeyDescription (Text that replaces the key in the message)
to_firstnameRecipient's first name
to_lastnameRecipient's last name
to_emailRecipient's email address
need_titleTitle of the need
need_dateThe date of the need
eventHoursThe time of the need
linkLink to the company's advanced-event signup page
volunteerSupervisorName of the contact person listed on the advanced-event need
contactEmail, contact PhoneContact person's email address and phone, respectively
site_nameThe name of your Get Connected platform, pulled from Site Settings
locationLocation of the advanced-event need

AEM: Unregistered Volunteer Confirmation

This confirmation message, previously titled "AEM: Unregister User Notification" is sent to a volunteer when he or she unregisters from an advanced-event need.

By default, this template includes the same tags, or template keys:

Template KeyDescription (Text that replaces the key in the message)
to_firstnameRecipient's first name
to_lastnameRecipient's last name
to_emailRecipient's email address
need_titleTitle of the need
event_titleTitle of the advanced event
site_nameThe name of your Get Connected platform, pulled from Site Settings
site_domainYour Get Connected platform's domain
site_urlLink to your Get Connected platform's URL

Note: Also triggered by a volunteer's unregistration is the "Notification of Unregistered Volunteer" message, which goes to the applicable agency manager(s).

AEM: Event Follow-up

This thank-you message is triggered seven days after an advanced event need occurs. It goes to all volunteers who participated in the advanced-event need.

By default, this template includes the same tags, or template keys:

Template KeyDescription (Text that replaces the key in the message)
to_firstnameRecipient's first name
to_lastnameRecipient's last name
event_nameTitle of the advanced event
need_dateThe date the need/volunteer opportunity occurred
need_titleTitle of the need
agency_nameThe name of the agency that posted the need
site nameThe name of your Get Connected platform, pulled from Site Settings
linkLink to your Get Connected platform

AEM: Team Creator Alert

The "AEM: Team Creator Alert" notification is triggered when a volunteer creates a team in response to an advanced-event need. The default message thanks the volunteer for signing up the team and provides a link, should the team leader need to make changes.

By default, this template includes the same tags, or template keys:

Template KeyDescription (Text that replaces the key in the message)
to_firstnameRecipient's first name
to_lastnameRecipient's last name
need_titleTitle of the need
need_dateThe date the need/volunteer opportunity occurred
aam_titleTitle of the advanced event
agency_nameThe name of the agency that posted the need
site nameThe name of your Get Connected platform, pulled from Site Settings
linkLink to your Get Connected platform

Users: Welcome to the Team

The "Users: Welcome to the Team" notification is triggered when a team leader adds someone to their team. The message goes to each team member who is added, informs them that they've been added to a tam, and gives information about the team leader and the need that was responded to.

By default, this template includes the same tags, or template keys:

Template KeyDescription (Text that replaces the key in the message)
to_firstnameRecipient's first name
team_nameThe name of the team
agency_nameThe agency that posted the need to which the team responded
need_titleThe title of the need to which the team responded
need_descriptionThe description of the need to which the team responded
teamleader_first_nameThe team leader's first name
teamleader_last_nameThe team leader's last name
teamleader_emailThe team leader's email
contactEmailThe need contact person's email
contactPhoneThe need contact person's email
contactFaxThe need contact person's email
projectAddressThe project address
projectAddress2The project address, line 2
projectCityThe project city
projectStateThe project state
linkLink to the need