This article is for all Connect site administrators who are using the Advanced Events Module (AEM).
Agency Managers who are participating in an advanced event will receive up to six different types of automated notifications related to the event:
- AEM: Company Response Individual
- AEM: General Response Individual
- AEM: Event Reminder
- AEM: Unregistered Volunteer Confirmation
- AEM: Event Follow-up
- AEM: Team Creator Alert
- Users: Welcome to the Team
Note: For information on automated notifications, see Automated Notification Messages. For an index of all notification messages, see the Index of Automated Notification Templates.
AEM: Company Response Individual
The "Company Response Individual" message goes to individuals who respond to a need accessed via a private company link (the "Employee Access Link"). It provides details on both the advanced event and the need they've responded to.
By default, this template includes the following tags, or template keys:
| Template Key | Description (Text that replaces the key in the message) |
| to_firstname | Recipient's first name |
| to_lastname | Recipient's last name |
| to_email | Recipient's email address |
| need_title | Title of the need |
| need_description | The description of the need, as entered by the agency manager |
| need_date | The date and time of the need |
| link | Link to the company's advanced-event signup page |
| volunteerSupervisor | Name of the contact person listed on the advanced-event need |
| contactEmail, contact Phone, contactFax | Contact person's email address, phone, and fax number, respectively |
| projectAddress, projectAddress2, projectCity, projectState | Location of the need the individual has responded to |
| agency_name | Name of the agency that posted the need |
| event_title | Title of the advanced event |
AEM: General Response Individual
The "General Response Individual" message goes to volunteers who respond individually to a need (not as part of a company). It provides details on both the advanced event and the need they've responded to.
By default, this template includes the same tags, or template keys:
| Template Key | Description (Text that replaces the key in the message) |
| to_firstname | Recipient's first name |
| to_lastname | Recipient's last name |
| to_email | Recipient's email address |
| need_title | Title of the need |
| need_description | The description of the need, as entered by the agency manager |
| need_date | The date and time of the need |
| link | Link to the company's advanced-event signup page |
| volunteerSupervisor | Name of the contact person listed on the advanced-event need |
| contactEmail, contact Phone, contactFax | Contact person's email address, phone, and fax number, respectively |
| projectAddress, projectAddress2, projectCity, projectState | Location of the need the individual has responded to |
| agency_name | Name of the agency that posted the need |
| event_title | Title of the advanced event |
Note: No notification is sent to an individual who is registered by a Company Manager, Agency Manager, or Site Manager.
AEM: Event Reminder
The "Event Reminder" notification (previously titled "AEM Reminder") is sent one week before an advanced-event need takes places. Its recipients are those volunteers who have signed up for the event.
Note: Volunteers who sign up less than a week prior to the event will not receive this notification. You can, however, trigger this notification for team leaders by going to the Teams area of an advanced event and clicking Notify Team Leaders.
By default, this template includes the same tags, or template keys:
| Template Key | Description (Text that replaces the key in the message) |
| to_firstname | Recipient's first name |
| to_lastname | Recipient's last name |
| to_email | Recipient's email address |
| need_title | Title of the need |
| need_date | The date of the need |
| eventHours | The time of the need |
| link | Link to the company's advanced-event signup page |
| volunteerSupervisor | Name of the contact person listed on the advanced-event need |
| contactEmail, contact Phone | Contact person's email address and phone, respectively |
| site_name | The name of your Get Connected platform, pulled from Site Settings |
| location | Location of the advanced-event need |
AEM: Unregistered Volunteer Confirmation
This confirmation message, previously titled "AEM: Unregister User Notification" is sent to a volunteer when he or she unregisters from an advanced-event need.
By default, this template includes the same tags, or template keys:
| Template Key | Description (Text that replaces the key in the message) |
| to_firstname | Recipient's first name |
| to_lastname | Recipient's last name |
| to_email | Recipient's email address |
| need_title | Title of the need |
| event_title | Title of the advanced event |
| site_name | The name of your Get Connected platform, pulled from Site Settings |
| site_domain | Your Get Connected platform's domain |
| site_url | Link to your Get Connected platform's URL |
Note: Also triggered by a volunteer's unregistration is the "Notification of Unregistered Volunteer" message, which goes to the applicable agency manager(s).
AEM: Event Follow-up
This thank-you message is triggered seven days after an advanced event need occurs. It goes to all volunteers who participated in the advanced-event need.
By default, this template includes the same tags, or template keys:
| Template Key | Description (Text that replaces the key in the message) |
| to_firstname | Recipient's first name |
| to_lastname | Recipient's last name |
| event_name | Title of the advanced event |
| need_date | The date the need/volunteer opportunity occurred |
| need_title | Title of the need |
| agency_name | The name of the agency that posted the need |
| site name | The name of your Get Connected platform, pulled from Site Settings |
| link | Link to your Get Connected platform |
AEM: Team Creator Alert
The "AEM: Team Creator Alert" notification is triggered when a volunteer creates a team in response to an advanced-event need. The default message thanks the volunteer for signing up the team and provides a link, should the team leader need to make changes.
By default, this template includes the same tags, or template keys:
| Template Key | Description (Text that replaces the key in the message) |
| to_firstname | Recipient's first name |
| to_lastname | Recipient's last name |
| need_title | Title of the need |
| need_date | The date the need/volunteer opportunity occurred |
| aam_title | Title of the advanced event |
| agency_name | The name of the agency that posted the need |
| site name | The name of your Get Connected platform, pulled from Site Settings |
| link | Link to your Get Connected platform |
Users: Welcome to the Team
The "Users: Welcome to the Team" notification is triggered when a team leader adds someone to their team. The message goes to each team member who is added, informs them that they've been added to a tam, and gives information about the team leader and the need that was responded to.
By default, this template includes the same tags, or template keys:
| Template Key | Description (Text that replaces the key in the message) |
| to_firstname | Recipient's first name |
| team_name | The name of the team |
| agency_name | The agency that posted the need to which the team responded |
| need_title | The title of the need to which the team responded |
| need_description | The description of the need to which the team responded |
| teamleader_first_name | The team leader's first name |
| teamleader_last_name | The team leader's last name |
| teamleader_email | The team leader's email |
| contactEmail | The need contact person's email |
| contactPhone | The need contact person's email |
| contactFax | The need contact person's email |
| projectAddress | The project address |
| projectAddress2 | The project address, line 2 |
| projectCity | The project city |
| projectState | The project state |
| link | Link to the need |