This article applies to administrators of sites that use the Galaxy Link to share their data with organizations that also use Galaxy Digital products. If you manage a Corporate Connect or Campus Connect site, or if you manage a site that is associated with a Corporate Connect or Campus Connect site, this article explains how sharing works with Galaxy Digital products.

What Can Be Shared?

Two types of sites are involved in a shared connection: The Get Connected site that shares its agencies, needs, and events, and the Campus Connect or Corporate Connect site that receives the Get Connected site's information. Here's what both types can share with the other:

• Get Connected - A Get Connected site acts as a "hub" that shares agencies, needs, and events with one or more "Connect" sites (Corporate Connect and Campus Connect).
• Corporate Connect and Campus Connect - These types of sites receive agency, need, and event information from the "hub" site. The Site Manager of a "Connect" site can then decide which agencies, needs, and events will be publicly displayed on their site. Connect site volunteers can then view that information, fan agencies, respond to needs, and RSVP to events posted on hub. The hub receives fan, response, and RSVP data from the Corporate or Campus Connect site's volunteers.

When a Corporate or Campus Connect volunteer fans an agency, responds to a need, or RSVPs to an event posted on the Get Connected site, the record of this action is stored on the Get Connected (hub) site, which can then use that data for reporting.

If you are a Site Manager of a hub, click here to learn more about managing the shared information.

If you are the Site Manager of a Corporate Connect or Campus Connect site, click here to learn how to control what data is shared with your site.

How is Sharing Established?

Once you and another site have formally decided to share volunteerism data via a Get Connected–Corporate Connected or Get Connected–Campus Connect relationship, let our Customer Care team know. We will take the necessary steps to connect the two sites.

For Get Connected Site Managers: Sharing Data

A Get Connected site can share its agencies, needs, and events with Campus Connect and Corporate Connect sites.

Sharing Agencies

Your Get Connected platform features agencies, or organizations, that can post needs and events for your site. You can decide whether you want the users of your Corporate Connect and Campus Connect sites to see those agencies or not.

Note: When you share an agency with another site, that site will be able to view the agency's profile as well as any needs or events the agency posts. If you want another site to see the agency's profile but not all of the agency's needs or events, you should hide the specific need or event, rather than the agency.

To set up agency sharing:

1. From your Manager Panel dashboard, select Volunteerism > Agencies.
   
2. From the table of agencies that is displayed, click on an agency name to open its profile. At the top of the page, you'll see a Basic Information heading beneath the agency logo.
3. Under the Basic Information heading, mark the Share with Portal box(es) to indicate any Connect site that should have access to the agency's profile, needs, and events.
   In this example, the agency will be shared with both of this platform's Connect sites.

   Note: This example uses "Campus Connect" and "Corporate Connect" as the site names. Your site will show the actual site names. For example, if you are connected to ABC Corporation, you'll see "ABC Corporation" displayed here.

4. Click Submit Agency to save your changes.

To learn about sharing from the Connect site's perspective, click here.

Sharing Needs and Events

Even if you've elected to share agency data with your Connect sites, you can opt to hide certain needs and events as necessary.

To set up sharing of needs and events:

1. From your Manager Panel, go t o Volunteerism > Needs or Volunteerism > Events as applicable.
2. In the table of needs or events that is displayed, click on a need or event title.
3. Mark the applicable check boxes to indicate which Corporate or Campus Connect sites should have access to the need or event.
   In this example, the selected need will be shared with both Connect sites.
4. Click Update Need or Update Event, as applicable, to save your changes.

   Note: This example uses "Campus Connect" and "Corporate Connect" as the site names. Your site will show the actual site names. For example, if you are connected to ABC Corporation, you'll see "ABC Corporation" displayed here.

To learn about sharing needs and events from the Connect site's perspective, click here.

For Get Connect Site Managers: Settings

Your associated Corporate Connect and Campus Connect sites have nearly all of the same settings you do. A couple of settings, however, are unique to your site, and your settings will automatically apply to all of your Corporate Connect and Campus Connect sites.

• Donations - If you have set up your site to accept donations, any donations made on the Connect sites will be deposited in your site's Stripe account.
• Value of a Volunteer Hour - By default, Get Connected uses your state rate for the value of a volunteer hour, pulled from the Independent Sector website. As the Get Connected Site Manager, you can override the state rate in your site settings.

For Corporate and Campus Connect Site Managers

The Get Connected ("hub") site decides which of its agencies, needs, and events it will share with you. You, in turn, can decide which of those agencies, needs, and events will be displayed publicly on your site.

Color Codes for Agency, Need, and Event Information

As a Site Manager of Corporate Connect or Campus Connect site, you will see color coding in the tables of Volunteerism > Agencies, Volunteerism > Needs, and Volunteerism > Events, where different rows are different colors. The color of a row tells you two things:

• The source of the data (Did it originate your the hub site, or from yours?)
• The display status of the data (Is it displayed on your site or not?

The agency, need, and event tables show three colors:

In the example below, the top two needs originated on the hub site, while the bottom two originated on a Corporate Connect site. The need titled "Restore - Saturday Truck Drivers" is visible to the Corporate Connect site's visitors while the need titled "Drivers for patient hospital visits" is not.

Note: The bottom two needs are automatically displayed on the Corporate Connect site because they originated on it.

To see where a row of hub data originated, hold your cursor over the applicable row, and a pop-up provides that information.

This feature is particularly helpful for Corporate and Campus Connect sites receiving data from multiple hubs.

Blocking Shared Data

Hub data shared with your Corporate or Campus Connect site is automatically visible to your site's visitors. If you wish to block an agency, need, or event from being displayed on your site, you can do that.

Note: If you block an agency from your site, all of its posted needs and events will be blocked from your site as well.

To block a shared agency, need, or event:

1. From your Manager Panel, go to Volunteerism > Agencies, Volunteerism > Needs, or Volunteerism > Events, as applicable.
2. From the table that is displayed, click on the name of an agency, need, or event to block. In the image below, the Site Manager is selecting the shared need titled "Library Field Trip." (You know it is shared because of the color.)
   
3. Near the top of the agency, need, or event page that appears, you'll see a Show this ... on my site option. Toggle this option to OFF, as shown below.
   
4. Click Submit. The agency, need, or event is now blocked on your site. As shown in this example, the row color for "Library Field Trip" has changed from light blue to light red:
   

Reports

A Site Manager of a Get Connected site with a Corporate or Campus Connect site can view and export data on that site's volunteerism. To access your site's "Connection Reports," click the Reports button in the top right-hand area of your Site Manager Panel. Next, scroll down to the "Connection Reports" area.

To learn more about a specific report, click on it. Instructions and information are provided at the top of the page for each report.

Relationships: The Volunteer Perspective

When a volunteer on a Corporate or Campus Connect site views agencies, needs, and events, he or she will be able to tell where the data they are viewing originated.

When a Corporate or Campus Connect user clicks to respond to a Get Connected hub need, one of two things will happen, depending on how your system is set up:

• The volunteer will be taken to a need-response form on the Corporate or Campus Connect site; they will not be redirected to the Get Connected hub. (This is the default setting.)
• They will be redirected to the Get Connected hub. If they don't already have an account on the hub, they will need to create one before they can complete their response.

If you have a Get Connected hub site and wish to change the setting from our default, you should contact our Customer Care team with your request.