Click on a question below to see the answer.
- What is an initiative?
- How can someone view an initiative on my site?
- How can I share an initiative with a volunteer?
- Can an initiative be private?
- How many needs can be assigned to an initiative?
- How do I assign needs to an initiative?
- How many initiatives can be assigned to a need?
- How many user groups can be assigned to an initiative?
- Am I required to select an initiative for every need I post?
- How do I set a date range for an initiative?
- Can I email people who are involved in a certain initiative?
- What are the available reports on initiatives?
- What notifications can be customized for initiatives?
- Where do an initiative's custom questions show up?
- Are initiatives available for advanced events, service learning, or disaster response?
- How can initiatives be used for disaster response?
- Where can I find more information and training on initiatives?
An initiative is a tool for grouping needs that fall under a certain "umbrella." Initiatives are useful for the following types of needs:
- Needs that are associated with a specific event, such as Stuff the Bus and Day of Caring
- Needs that are associated with a particular time of year, such as summer or the holidays
- Needs that are associated with a particular group of volunteers, such as a youth volunteers, or employees of a company
All initiatives are publicly available on your site by default, but needs within an initiative can be either private or public.
How can someone view an initiative on my site?
A volunteer will be able to see the initiative banner anytime they click on a need within an initiative. Volunteers can also use the search feature on your Needs/Opportunities page to find initiatives.
Once they select Initiative, they can choose from a list of the initiatives on your site.
Note: If an initiative contains private or expired needs, those needs will not be available to all site visitors. As a result, it's possible that a volunteer may select an initiative and not be able to view any of the needs.
How can I share an initiative with a volunteer?
While a volunteer can access an initiative using the search filter, you can also share a link to the initiative directly. To get an initiative's link:
- Go to Volunteerism > Needs.
- Click Initiatives.
- Click on the initiative you wish to share.
The Initiative Link is located in the the top right-hand corner of the Edit Initiative page.
Once you have the link, you can share it in any number of ways--via email, on social media, in your e-newsletter, etc. One of the best ways to share an initiative is to put it into a spotlight. When setting up the spotlight, you'll want to copy the initiative link into the Target URL field
An initiative cannot be marked private, but it can contain private needs. Volunteers who view the initiative page (via the initiative link or an initiative search) will only be able to view the needs that they have permission to view.
- If a volunteer does not belong to a user group, or if they belong to a user group that has not been assigned a private need within the initiative, they will only see the initiative's public needs.
- If a volunteer belong to a user group and private needs within the initiative have been assigned to their user group, they will be able to see both the public and the private needs within the initiative.
Any volunteer who views an an initiative page (via the initiative link or an initiative search) will be able to see the initiative banner. If the needs are private and the volunteer does not have access to them, they'll see a note below the banner that no needs are available.
Note: If a volunteer has a link to a private need, they will be able to see the need, regardless of whether or not they are in a user group that has been assigned the need. See this FAQ on initiatives, private needs, and user groups to learn more about privacy within initiatives.
An initiative can have unlimited needs assigned to it.
You can assign needs individually or in bulk to an initiative. Click here to learn the steps for both approaches.
Note: The bulk-add feature is available only to site managers and is not a feature for agency managers.
While an initiative can have unlimited needs, each need must have no more than one initiative. You cannot assign multiple initiatives to a single need.
User groups cannot be assigned to initiatives. (This is a change from the original initiatives feature.) You can assign any number of user groups to a need, regardless of whether that need is part of an initiative. You can also delete a user group from any need, as needed.
No. Initiatives are typically used to group needs into a specific community effort (such as a Day of Caring). If a need is not part of a larger project or event, you may not need to use initiatives at all.
You cannot set a date or date range for an initiative. Only needs have dates (or date ranges). As long as the needs within an initiative are active and not expired, the initiative will be available to volunteers, either publicly or to the assigned user groups. Once all needs have expired, the initiative will no longer be visible to users, and cannot be accessed via the initiative search.
To email volunteers who have signed up for needs within an initiative, you can use the following filter in the email blast's user filter:
Volunteer > Initiative > has participated in > [initiative]
Here is an example: (Click image for a larger view.)
To email the managers of agencies whose volunteer opportunities are part of an initiative, you can use the following filter in the email blast's user filter:
Agency > Initiative > has used initiative > [initiative]
Here is an example: (Click image for a larger view.)
Click here for more information on the email blast.
Your Reports area contains the following two reports:
- The Initiative Summary Report - For all initiatives on your site, this report shows number of active needs, active responses, hours added (including pending, accepted, and rejected), and number of volunteers who have responded for a specified date range.
- With the Need Responses by Initiative report, you can select an active initiative to view all responses to the needs within that initiative. This report only displays active responses to needs that were associated with the initiative when the responses were made. Export this report to view additional information, including user groups, team leader information, and answers to initiative response questions.
Click here to learn more about these reports.
The following automated notifications can be customized, to some degree, for individual initiatives:
- Need Response Thank You - Sent when someone responds to a need as an individual, as a team leader, or as a team member
- Users: Welcome to the Team - Sent to team members who (1) already have a Connect platform account, and (2) have been signed up for a need by someone else (a team creator or team leader).
- Volunteer Team Created - Sent to team members who (1) do not already have a Connect platform account, and (2) have been signed up for a need by someone else (a team creator or team leader).
- Upcoming Need Reminder - Sent one week and one day prior to a date-specific need; goes to all volunteers who responded to the need.
- Notify Users Week After Need Happens On - Sent one week after the date-specific need occurs; goes to all volunteers who responded to the need.
Click here to learn how to customize notifications for an initiative.
For the volunteer who is responding to a need, custom questions for an initiative are part of the need-response form. They appear for all needs assigned to an initiative. If you have added other custom response questions to your site, initiative questions will be shown in addition to those.
Answers to custom questions are visible to both site managers and agency managers:
- Site Managers: From the site manager panel, go to Volunteerism > Responses and export responses. Answers to initiative questions are included in the export.
- Agency Managers: In the agency management area, under Needs, select one or more needs, and then click the Export Responses button. (Alternatively, click Responses under a need, and then click Export Responses for that need.) Answers to initiative questions are included in the export.
Initiatives are not available for needs within the Advanced Events Module (AEM). Clients who have the Service Learning Module (SLM) can use initiatives for SLM needs, and clients with the ReDI System have access to a special disaster initiative type.
If you have the ReDI System, our disaster preparedness and response module, you can collect information about volunteers ahead of time to prepare for disasters. Initiatives can be used within ReDI to help with specific disaster-related emergencies. For more information, see the article The Disaster Response Initiative.
If you don't have ReDI, you can still use initiatives for disaster response. See this blog article for guidance.