This article is for Connect site managers. It provides details on many of the automated notifications that are available on a Connect site.

Note: For information on automated notifications, see the article Automated Notification Messages. For an index of all notification messages, see Index of Automated Notification Templates.

Your Connect site's automated notifications include the following messages that are related to team sign-ups:

• Invitation to Join a Team
• Invitation to Join the Site and a Team
• Notice of Unregistered Team
• Users: Welcome to the Team
• Volunteer Team Created

Invitation to Join a Team

Team leaders can trigger this message to individuals when they attempt to add someone to a team but that person does not have the necessary qualifications. This message lets the recipient know that someone tried to add them to a team but couldn't since they lack qualifications. It includes a link back to your site, where the recipient can submit their qualification information and join the team once their qualifications are approved.

By default, this template includes the following tags, or template keys:

Invitation to Join a Site and a Team

This message is sent to individuals when a team leader attempts to add them to a team where (1) qualifications are required for the need, and (2) the proposed team member does not have a user account. The message includes a link that will take a recipient to the site, where they can register and join the team. If qualifications (such as signing a waiver) are required, the new user will first need to be approved for qualifications before joining the team.

By default, this template includes the following tags, or template keys:

Notice of Unregistered Team

This message is sent to team leaders when their team response is removed, either by the team leader unregistering the team, or by the site manager removing the response from the back of the site.

By default, this template includes the following tags, or template keys:

Users: Welcome to the Team

This message is sent to volunteers who (1) are added to a team response and (2) already have an account on your Connect site. A volunteer can be added to a team by a team creator or team leader, or they can follow a team "join" link that is provided to them. The default message informs the user they they've been added to a team. 

By default, this template includes the following tags, or template keys:

Template Key	Description (Text that replaces the key in the message)
to_firstname	Recipient's first name
team_name	Name of the team, created by the team creator
agency_name	Recipient's first name
need_title	Title of the need to which the volunteer responded
need_description	Description of the need to which the volunteer responded
teamleader_first_name	Team leader's first name
teamleader_last_name	Team leader's last name
teamleader_email	Team leader's email address
contactEmail	Need contact's email address
contactPhone	Need contact's phone number
contactFax	Need contact's fax number
projectAddress	Street address listed for the need
projectAddress2	Street address listed for the need
projectCity	City listed for the need
projectState	State listed for the need
link	Link to the team-management area (for team leaders)
reset_password	Link for resetting/entering a password
signature	Default system signature
calendar_links	Option to add the need (if associate with a specific date and time) to the volunteer's Google calendar. Below is an example of how this would appear in the message for an August 7 need started at 7 a.m.:
initiative_message	Customized message for the applicable initiative
shift_times	For shift needs, the shift's start date and time. Below is an example of how this would appear in the message for an August 7 need starting at 7 a.m.:

Note: Some of these template keys are specific to the advanced event module.

Volunteer Team Created

This message (formerly "Vol Need Team Created") is sent to a user when a team leader (1) adds the user to a team and (2) enters their email address in to the system for the first time. The default message informs the user they they've been added to a team and provides instructions for logging into the site.

By default, this template includes the following tags, or template keys:

Template Key	Description (Text that replaces the key in the message)
to_firstname	Recipient's first name
team_creator_first_name	Team creator's first name
team_creator_last_name	Team creator's last name
site_name	Name of your platform, as specified in Site Settings
agency_name	Name of the agency
need_name	Title of the need
password_reset_link	Link for resetting/entering a password
signature	Default system signature
initiative_message	Customized message for the applicable initiative
shift_times	For shift needs, the shift's start date and time. Below is an example of how this would appear in the message for an August 7 need starting at 7 a.m.:
calendar_links	Option to add the need (if associate with a specific date and time) to the volunteer's Google calendar. Below is an example of how this would appear in the message for an August 7 need started at 7 a.m.:
link	A link to the need

Note: If your platform does not require team-member emails for team registration, this notification will not be sent.